Office jobs may not seem dangerous, but hazards still exist. Poor lighting, blocked exits, unstable furniture and even threats of violence can create serious risks. California law requires all employers, including office-based businesses, to protect their workers through clear safety standards.
These rules are designed to prevent harm, promote awareness and ensure employees know what to do if something goes wrong. Here are some steps that employers must take.
Set up a safety program
Under California Labor Code section 3203, offices must have an Injury and Illness Prevention Program (IIPP). This includes regular safety checks, written procedures and training. The ultimate goal of every workplace should be to prevent harm before it happens.
Control hazards and prevent violence
Cal/OSHA requires offices to fix known risks such as poor lighting, blocked exits or unstable furniture. As of July 1, 2024, all employers must also have a workplace violence prevention plan. This plan must identify risks, provide training and explain how to report and respond to threats.
Share safety information clearly
Employers must offer training in a language employees understand. They must also provide labels, warning signs and safety data sheets (SDS). This helps workers recognize hazards and understand how to protect themselves.
Prepare for emergencies
Workplaces must post evacuation routes and hold regular fire drills. First-aid kits should be stocked and available. In some cases, Narcan may also be required. Protective gear like gloves or eye protection must be provided when needed, at no cost to workers.
What employees can do if they feel unsafe
If workers feel their safety is at risk, they have several options under California law, including:
- Reporting concerns: You have the right to report hazards without facing punishment.
- Refusing dangerous tasks: You can legally refuse work that puts you at serious risk, under specific conditions.
- Requesting a safety inspection: Cal/OSHA accepts inspection requests. You can remain anonymous.
- Filing a complaint: If you face retaliation, you can file a complaint with the state labor agency.
California law protects both employers and workers by requiring safe offices. If your employer is not following safety rules, it may be time to seek legal guidance.